CUSTER COUNTY WATER AND SEWER DISTRICT

Meeting Minutes

Custer County Water & Sewer District
713 Pleasant Street
P.O. Box 967
Miles City, MT 59301
406-234-1803

The Board of Directors of the Custer County Water and Sewer District held their regular monthly meeting on Monday, December 2nd, 2019 at Wilhelm Land Surveying, 713 Pleasant Street, Miles City, Montana.


Members Present:

Don Bundy, President; Jerry Schlepp, Vice-President; Verdie Lavin, Secretary;
Jerry Backlund, Board Member; Jason Higgins, Board Member
Bill Jensen, Board Member; LeRoy Meidinger, Board Member


Members Absent:

None


Wilhelm Land Surveying Staff Present:

Cory Wilhelm, Manager/Operator/Secretary


Guests:

Gary Ryder, Custer County Water & Sewer District Attorney


Call to Order:

The meeting was called to order at 7:00 p.m., by Don Bundy, President.


Minutes:

LeRoy Meidinger motioned to accept the November 4th meeting minutes as written.
Jerry Schlepp seconded the motion. The motion passed unanimously.

Financial Report

There is $173.60 in the S/C & Other account that came from the Custer County Freeholder’s in October, 2005 that is earmarked for legal fee’s regarding annexation.

CD Investment #2 matures 2/15/2020
Verdie Lavin will look into the CD interest rate for the next monthly meeting.

LeRoy Meidinger asked why Expense 550 (Repairs/Maintenance) was so high. Cory Wilhelm stated there were a large amount of fire hydrants that needed maintenance because there hasn’t been any maintenance performed for a few years.


Brett Moats Annual Review

Brett Moats has finished the final version of the review. Don Bundy had concerns with the Board Members listed on the review. It included eight members because one member resigned previously this year and was replaced with a new one. Cory Wilhelm will request Brett Moats to add the dates served for Jason Higgins and Betty Helland on the Board, but may not be possible as Brett may have submitted the review to the state already. Betty Helland resigned on March 1st, 2019. Jason Higgins was appointed at the March 4th, 2019 meeting.


Matt Smith

Cory Wilhelm and Gary Ryder drafted a letter and mailed it to Matt Smith on November 22nd, 2019. This letter reflected what was discussed at the previous monthly meeting.


PFP Industries

Cory Wilhelm presented all of the information provided from PFP Industries about the proposed fire connection. The new proposal is under the maximum flow that was allowed by the District. The remainder fire flow protection will be provided by the Custer County Rural Fire. A letter from Bud Peterson, Custer County Rural Fire Chief stated that they will be supplying this additional demand. Jerry Backlund motioned to accept the proposed fire flow connection from PFP Industries, subject to Custer County Rural Fire not being allowed to use any fire hydrants near the proposed connection. Cory Wilhelm will send a letter stating that the best area for Custer County Rural Fire to fill from is as near as possible to a water tank or tower. If for any reason Custer County Rural Fire does connect to a fire hydrant near the proposed connection during a fire, they will be liable for any damages caused from water flow over usage. Jason Higgins seconded the motion. The motion passed unanimously.  

Rate Study

Cory Wilhelm requested dates from the Board Members for the public meeting. Bill Jensen motioned to schedule the meeting for the week of January 6th or the week of January 13th. Jerry Schlepp seconded the motion. The motion passed unanimously. Cory Wilhelm will coordinate with Miles Community College and Dan Kramer for scheduling the exact date and time.


City Litigation

Gary Ryder submitted to the Board the official letter stating that the lawsuit was dismissed.  

Custer County Commissioners are working with the USDA to work out the details on the loan to see if the Custer County Water and Sewer District can take ownership of the RID Sewer and East Valley Waterline. Gary Ryder and Cory Wilhelm agree that if we can’t accept ownership, that the Board and the Custer County Commission need to make a new agreement for managing and operating these areas.

Discussion was made on the past due accounts. It was agreed that when the new rates are established, that a resolution will be made to address how past due accounts will be handled.


Bills

Jason Higgins motioned to pay the vouchers. Jerry Backlund seconded the motion. The motion passed unanimously.  

Vouchers

City of Miles City (Baker Road Sewer)$1,105.15Check #7844
City of Miles City (Locates)$300.00Check #7845
Energy Laboratories$20.00Check #7846
Mid-Rivers Communications$46.86Check #7847
United States Postal Service$55.00Check #7848
Utilities Underground Location Center$20.41Check #7849
Wilhelm Land Surveying$7,777.80Check #7850
Gary Ryder$650.00Check #7851
Montana-Dakota Utilities$?????Check #7852
TOTAL EXPENSES$10,275.22 

Meeting Time

The next meeting will be Monday, January 6th, 2019 at 7 p.m.


Adjournment

Jerry Backlund motioned to adjourn the meeting. Jason Higgins seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:50 p.m.

CUSTER COUNTY WATER & SEWER DISTRICT

Respectfully Submitted:

______________________________
Cory Wilhelm, Manager/Operator/Secretary

______________________________
Donald Bundy, President